The VA decides claims on the file. Not on how much the hip hurts, not on how long you served, and not on how obvious the connection seems to you. Building the file deliberately is the part of a claim a veteran actually controls.
This is the checklist for hip, thigh, and lower leg claims.
1. Service treatment and personnel records
Pull the complete service treatment record, including sick call entries, profiles, and the separation examination. A single line about hip, groin, or leg pain is worth a great deal even if nothing came of it at the time.
Personnel records matter just as much for hip claims, because they establish the loading history. Duty descriptions, deployments, airborne or load-bearing assignments, and physical fitness records all support repetitive stress even when the medical record is empty.
2. Current diagnosis and imaging
A claim needs a current diagnosis, and hip claims need imaging. Request plain X-rays of both hips with the radiology report, and MRI where a labral tear, cartilage defect, or avascular necrosis is suspected. Include operative reports for any hip, knee, or leg surgery.
Ask for the reports, not just images. Our hip arthritis guide explains what X-ray findings establish and what MRI adds.
3. Complete treatment history
Gather the whole record of care: primary care notes, orthopedics, physical therapy evaluations and discharge summaries, injections, pain management notes, and the prescription history. Physical therapy notes are particularly useful because they contain repeated objective measurements over time rather than one snapshot.
Our guide to medical evidence in VA disability claims covers which records carry the most weight.
4. Documentation of gait and assistive devices
For hip claims, and especially secondary ones, a documented gait abnormality is close to decisive. Make sure the record contains a clinician's observation of an antalgic gait, a Trendelenburg sign, or reduced stance time on the affected side, and any prescription for a cane, walker, crutches, orthotics, or a lift.
This is the objective bridge in a secondary claim linking a knee, ankle, foot, or back condition to the hip.
Where veterans start
Every case is different, and there is no obligation at any step. When veterans want to understand what their records actually support, these are the two most common starting points:
- Medical records review
A licensed physician reviews your records for a $250 flat fee and identifies which conditions the available evidence may support. The fee is refunded in full if nothing supportable is identified.
- Nexus letter
When the records support one, a licensed provider writes the medical opinion that addresses the link between your condition and your service or an already service-connected disability.
5. Lay statements
Statements from a spouse, family member, coworker, or someone who served with you are competent evidence of what they observed: the limp, the stairs you avoid, how long you can stand at a counter, the chair you can no longer get out of easily, the shoes and socks someone else puts on.
They cannot diagnose and should not try. Specific, dated, first-hand observation carries the weight, and a statement from someone who knew you before and after service is worth more than several general ones.
6. A statement in support of your claim
Your own account matters. Describe when the pain started, what you did about it at the time, how it progressed, what treatment you have tried, and what you can no longer do at work and at home. Keep it factual and chronological. If your service records are silent, explain plainly why you did not go to sick call - in a training environment, that explanation is itself evidence.
7. The medical opinion
When the file contains a diagnosis and a credible in-service history but nothing connecting them, the opinion is the missing element. A sound opinion states the conclusion clearly, explains the medical reasoning, addresses the alternatives the VA will consider including age and civilian activity, cites the records reviewed, and is signed by a qualified provider.
Our guide to what a nexus letter is covers the format, and why VA claims get denied helps identify which element a prior decision actually found missing before you spend money on anything.
Where to go next
Read the rating guide for your situation - hip diagnostic codes, hip replacement, or shin splints - and the hip C&P exam guide before your exam is scheduled. Free accredited help with filing is available to every veteran; our guide on free help from a Veterans Service Officer explains where to find it.